Application settings

Individual application settings

To go to the application settings, click the appropriate icon in the action column next to the selected item from the list.

A few parameters can be set in the application settings screen:

•specification of application productivity (neutral, productive or unproductive),

•specification of application category (the categories previously created in the Settings screen are available – click here for more information),

•specification of exceptions for the user groups,

•ability to change the application name in the list.

Exceptions

The productivity settings for specific applications are global settings. By specifying the exception for groups, you can classify unproductive applications as productive ones for selected groups.

Setting the exception for an unproductive or neutral application means that the time spent in this application by users belonging to a group with the exception set will be treated as productive.

To further explain the concept of exceptions, let’s consider the following situation:

The Facebook application is marked globally as unproductive in the SmartTime system. The user Jacek is a member of the Marketing and Production groups. The administrator has added this application to exceptions in the Marketing group. The consequence of this action is the following events:

•The time spent on Facebook by the members of the Marketing group will be treated as productive when calculating their productivities,

•However, if Jacek spent some time on Facebook, this time will also be treated as productive in the Productivity screen of the Production group (and in his activity screen). By spending time on Facebook, the other members of the Production group that do not belong to the Marketing group will increase their time in unproductive applications. The information that Jacek’s time spent on Facebook is treated as productive will be highlighted accordingly by the warning sign icon in the group productivity view.
 

Categories

The specification of categories for an application will allow for the better graphic representation of collected data in the Activity screen. Each category must have a unique name and each application can be assigned to only one category.

When installed, the SmartTime module will include the initial list of categories fed from the built-in predefined list. The initial categories are the special type of categories and the destination place where the automatically assigned applications will be saved. However, in the user interface, they do not differ at all from the categories created manually by the administrator.

Configuration of multiple applications at the same time

To facilitate the configuration of applications, the option for the bulk change of their settings is available. To do this, simply select the applications in the list by clicking the relevant box on the left side of the list. By clicking the box at the top, you can select all items displayed on this page.

After selecting the desired applications, the administrator may assign these items to a specific category and specify the productivity of these applications.